Privacy Policy

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For people registering with us to obtain service support, the information about you which we collect is defined by our standard Service User Pack (downloadable from the Home Page). 

The charity takes your confidentiality and protection of your data very seriously. We ensure that anything you tell us remains confidential. Your data is stored within GDPR compliant software to which only charity officers have access, via password and authenticator protections.  

As part of the process of completing the Service User Pack you are asked to agree to the Confidentially statement on page 1 and this fulfils our obligation for your consent and provides a lawful basis for processing and storage of your data. You have a right to revoke such consent at any time by notification to the charity of this desire.

We don’t share your information with any third party except with your consent, for example to help you obtain legal aid or representation in Court or to protect you as a victim of domestic abuse. However, we may have a legal obligation to share data without your consent if we believe there is a child protection issue that requires such disclosure, or to protect you or others. We agree to notify you of our decision to share data without your consent at the earliest opportunity if these provisions should apply.

You have a right to request copies of your personal information that we hold. You have other rights under data protection as may be found at the Information Commissioner’s Office. 

In registering as a service user or a volunteer with the charity you agree to keep confidential any information about others that is obtained whilst discharging your duties with the charity or that is shared with you by other service users through accessing any of our services (e.g., disclosures on private facebook pages). You further agree to allow us to use your data in fully anonymised form for academic, research, promotional and other non-commercial uses. Service users are asked to sign their Service User Pack or otherwise confirm their agreement to the charity’s Data Protection & Confidentiality policy and consent to the above notices, as well as confirming that the information you have supplied is true to the best of your knowledge & belief. 

MARAC

What is a Marac ? https://safelives.org.uk/about-domestic-abuse/domestic-abuse-response-in-the-uk/what-is-a-marac/ 

Data Protection and information sharing from us within Marac, 

Please note we can either asked for one of our signed consent forms to act or take oral acceptance to make a marac referral.  Sometimes we may make a Marac referral without consent if within our professional judgement life is at risk.

The aims of a MARAC are:  provide information and act on identified actions. Multi-Agency Risk Assessment Conference (MARAC) – Information Sharing Protocol.

 • To increase the safety, health and wellbeing of domestic abuse victims and their children by facilitating, monitoring and evaluating effective information sharing.

• To construct and implement a risk management plan that provides professional support to all those at risk and that reduces the risk of harm.

• To reduce repeat victimisation. 

• To increase public safety. 

• To improve agency accountability. 

• To improve support for staff involved in high-risk domestic abuse cases.

Information Sharing &  Legal Basis 

 Since cases presented at MARAC involve victims of domestic abuse who are at risk of significant harm including domestic homicide, information can be shared without consent within the MARAC process. 

The lawful bases for information sharing are described below.

Without detriment of any other legal basis that may be applicable, UK GDPR Article 6(1)(d) - processing is necessary in order to protect the vital interests of the data subject or of another natural person – and Article 9(2)(c) Recital 46 form the core legal basis for each of the parties to process MARAC data.

Other relevant legislation includes: 

• DPA 2018 Schedule 1 Part 2 Conditions: 10, 11, 17, 18 

• Human Rights Act 1998: Article 2 and Article 3 whereas Only proportionate and directly relevant information to the safety of the victim and their children will be shared. This includes their personal information, information about the abuse they have suffered, their health, the support they have received from Social Work Services and other agencies/ organisations, their housing situation. It also includes information about the perpetrator as they are the source of risk that needs to be managed.

This information can include the perpetrator’s behaviour and criminal history, the risk that the perpetrator poses, their housing situation, their health information and whether they have spent time in custody. 

Relevant information can therefore be shared when it is necessary to prevent a crime, protect the health and/ or safety of the victim and/ or the rights and freedoms of those who are victims of violence and/ or their children. It must be proportionate to the level of risk of harm to a named individual or known household. 

Both Parents Matter & Aegis are services of Families Need Fathers Both Parents Matter Cymru, Registered Charity number 113472.